Approval for Sharing Imagery

Timing Guidelines

• Approval for sharing wedding imagery is available 60 days from a wedding date through 6 months after the wedding.

• After 6 months, the wedding will be archived on our servers.

Please wait at least 60 days from the wedding date (or 30 days from a portrait session) before requesting approval. This allows us to complete the final client edit first.

(It is confusing to a client if they see images on another company’s website/social media account before their contracted photographer, onelove, posts their gallery). 

A wedding client receives their sneak peek gallery 30 days from their wedding, you also receive a link to this for review. The final delivery of all imagery is 60-90 days from the wedding date. The final delivery is only sent to photographers upon request (Email hello@onelovephotography.com) and is only hosted for a 30 day period.

Image Review & Selection Process

• All images taken from your camera must be approved before sharing on Instagram, Facebook, or your website.

• Please cross-reference your images with the Pixieset gallery delivered to the client and only select images that were delivered to them.

• Sharing images the client did not receive can cause confusion if they see unfamiliar photos online.

How to Submit Images for Approval

Please select up to 20 images from the client’s delivered gallery.

Option A:
Place the selected files into a gallery of your own and share it with Sara for review.

Option B (Easiest):
Create a Favorites list (up to 20 images) directly within the client’s Pixieset gallery. Once complete, email Sara to request review and approval.

Image Sharing Policy for Photographers

Photographers are welcome and encouraged to share the work they capture while second shooting or lead shooting for Onelove Photography in their personal portfolios, websites, and social media, with the following guidelines:

Client Naming (Important)

• Do not use client names in captions, blog posts, or portfolio listings.

• Clients may only be referenced using first initials, for example:
  “A + S” or “J + M”

1. Credit:
   All shared imagery must include the following credit line:
   “Photographed/Shot for @myonelove/Onelove Photography”
   This acknowledges the contracted relationship and clarifies that the client was booked through Onelove.

2. Client and Vendor Relationships:
   Since Onelove Photography is the contracted party with the client and venue, please do not tag or credit the venue, planner, or other vendors in your posts. All vendor coordination was managed through our team, and tagging vendors may create confusion around the client relationship.

3. Respect for Client Privacy:
   If a gallery has not yet been published or shared publicly by Onelove, please confirm with us before posting any images. We want to ensure clients see their full gallery first and that any exclusivity or publication plans are respected.

4. In-Portfolio Display:

   • When using images in a flash slideshow or as standalone features in your portfolio, please imprint the credit directly on the image as:
     “Your Name / Onelove Photography”
     This may appear on the image itself or directly beneath each individual image.

   • If an image is displayed full-screen (with no captioning space beneath), a visible credit must be included in the bottom corner of the image itself.
     Using a credits page or summary credit elsewhere on the site is not sufficient, as it’s often overlooked.

Back story: I am sure you can understand how important it is for us to maintain a contract with our clients, and we recently had a situation where a photographer was sharing full screen photos without a credit on the images (but instead on a credits page which the client didn’t find) and they thought someone stole their wedding photos, and called me in a panic asking why their wedding photos were on another company’s website. I had to explain that this was their second photographer, and that we approved it, but they were very alarmed. That being said, adding a clear credit underneath or on each actual image helps prevent any confusion for our clients.

Thank you so much for helping maintain consistency, clarity, and trust in how we represent our work as a team. If you ever have questions about sharing, crediting, or approvals, please reach out, I’m always happy to help 🤍

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